Frequently Asked Questions
I am interested in visiting Thalatta Estate. Do I need an appointment?
No, you are welcome to visit during hours of operations. There is no fee to come in to Thalatta Estate. We are open to the public during these hours:
- Sunday - Thursday 8a.m. - 5p.m. and Friday & Saturday, 9a.m. - 2p.m.
For reservations, you will need to schedule an appointment with the Park Reservations Specialist. You can email your inquiries and questions to firstname.lastname@example.org .
Does the rental fee include tables/chairs/catering?
No. The rental fees are for the 1-day usage of Thalatta Estate only and do not include tables/chairs/caterers, etc. You are responsible for bringing in the tables and chairs, and hiring your own caterer, etc.
How many hours does my rental at Thalatta include?
The rental fees give you access to the entire day at Thalatta Estate. Your event MUST finish at 11pm (no exceptions) and clean-up must take place from 11p.m. to 1a.m. If your event ends at 11p.m.
We do not book two events on the same day, so your event will be only rental that day. Tables, chairs, decorations have to be put up the same day and removed the same evening.
Is there an extra charge to use the bridal suite and groom suite?
The use of the bridal/groom suite is available at an additional fee. See the summary of fees below for rates.
What is the catering permit fee and who is responsible for paying it?
The catering permit fee is the responsibility of the renter, and not the caterer. This fee allows us to process their certificate of liability insurance, and gives them access to use the prep kitchen catering facility on-site.
Do you have any preferred vendors or caterers that you recommend?
We do not have a preferred vendor list so you are welcome to use your own caterer. However, only licensed and insured caterers will be allowed to work and serve at Thalatta Estate. (sorry, no potluck or home-cooked food allowed!)
The caterer must provide us with a Certificate of Liability insurance naming the “Village of Palmetto Bay” as an additional insured. (see sample insurance certificate). They also have to sign the catering permit form.
If you are planning on serving alcohol at your event, the caterer’s insurance must include Liquor Liability.
Can my caterer use the kitchen?
Thalatta Estate is equipped with a prep kitchen that the caterer will have access to use during the event. There are no heating elements in the kichen (besides two microwaves) so caterers are responsible to bring their own equipment. No cooking, grilling or deep frying is allowed in the kitchen.
The caterer is responsible for cleaning up the kitchen and properly disposing of all garbage into the dumpster on-site. Failure to clean-up will result in a loss of your security deposit!
Do I need VALET services for my event?
For any party over 50 guests, you are required to hire valet services through the Village's contracted vendor. Arrangements for valet services can be made with the Park Reservation Specialist or designee.
Do I need to hire SECURITY for my event?
For any party under 50 guests, 1 security officer is required for the duration of your event. For any party over 50 guests, a minimum of 2 security officers will be required. Security services will be reserved at the time of your booking through the Park Reservation Specialist or designee.
Is there electricity down by the water?
There is minimal power supply by the waterside ceremony site for microphones or sound system. There is no lighting in that area after-dark other than the pathway lights.
Do I need to bring in extra lights for nighttime events?
Thalatta Estate does have lighting at night, and most renters do not bring in additional lights. If you want to add decorative lights, please remember that everything must be setup and taken down the same day. Thalatta Estate also offers string lighs for rent.
Also, any damage caused by the installation/addition of lights and decoration will result in a loss of your security deposit.
What if it looks like my event will be on a rainy day? Can I put up a tent?
Thalatta Estate is an outdoor only venue. If you wish to tent your event, you must hire a licensed and insured tent company. We do not have a preferred vendor list for tent rentals. All tents will require a permit, and your tent rental company is responsible for pulling the appropriate permits.
Tents must be secured by water-barrels, and are not allowed to be staked into the grass. Tents must be installed and removed on the same day of the event.
The waterside ceremony site is so far! Can I drive a golf cart?
No motorized vehicles are allowed beyond the parking lot. However, if you choose to rent a golf cart for your event, you must have a designated driver at all times for the golf cart. We do not have a preferred vendor for golf cart rentals and it is your responsibility to use a reputable and licensed rental company. The golf cart must be delivered and picked up the same day of your event.
I am ready to book Thalatta! What do I need to do now?
Contact email@example.com to set up an appointment. You need to come in person to sign the rental agreement and make the deposit. The deposit is 50% of your rental fee, and will guarantee your reservation date. The remaining balance is due 30 days before your event.
What forms of payment do you accept?
We accept checks, credit cards (MC, Visa, Discover, Amex) and money orders. Checks are payable to "Village of Palmetto Bay"
Please note that starting November 1st, 2013 we will implement a non refundable 2.25% convenience fee for the use of all credit cards. As of January 27th, 2013 State Statutes allows all public entities to charge extra for use of a credit cards. Please refer to The 2013 Florida Statutes 215.322 for further information. To avoid this fee you may make payments via personal check, cashier’s check, money order or cash
If you want to pay with cash, you will be required to pay directly at the Palmetto Bay Municipal Center (located at 9705 E. Hibiscus Street, Palmetto Bay, FL 33157). The Village cashier does not accept bills larger than $20.
If you are booking an event less than 30 days away, checks will not be accepted.
Why do I have to pay a security deposit?
Every renter must leave a $1,000 check as a security deposit in order to cover any damages or clean-up fees. If there is no damage after your event, we will refund the full $1,000 security check.
Summary of Rental Fees
The chart represents a comprehensive look at the total cost due, including catering permit, valet and security costs. Please contact firstname.lastname@example.org or 305-234-6383 to receive a copy of the chart.